Every company, big or small, will has its share of meetings. Whether it’s for a new project, going over quarterly reports, addressing infrastructure issues, or so on, meetings try to focus on particular points of interest to assure company direction is absolute. This becomes challenging however, when some employees can’t physically make the meeting for whatever reason. Maybe the entire employee body needs to be addressed and scheduling won’t allow for it. Well, in comes a useful feature of the modern age: video conferences.
As the name implies, it’s conference over video. Conferencing here means using a mobile or home device to stream live meetings with people, regardless of location. It’s as convenient as it sounds and it’s accompanied by a few other positives.
For one, there’s a greater personal touch with video conferencing. Older methods would often have people communicate via telephone or the like, which is practical, but impersonal. The extra emphasis gained from a sort of “one on one” can add a lot to a meeting and strengthen the overall message of the meeting.
There’s also greatly reduced costs for both company and individuals. For instance, video conferencing can eliminate the need to travel. Travelling long distances can take a toll from jet lag and interferes in personal affairs as well. The company cost of travel is high and it can also be difficult to accommodate everyone for a single meeting. Obviously for the important ones, meeting personally may be absolutely necessary but for routine calls, video conference simply allows for greater connection without the need to travel.
Adding to this, important meetings can be accommodated over any distance and time frame thanks to video conference. What if an emergency talk has to be held over infrastructure, but a manager is off for the weekend? Well, a meeting can be arranged from the comfort of one’s own home or, if they have a compatible mobile device, anywhere on the go. This means there’s no delay in discussing crucial company issues which saves on some downtime.
Another benefit is adding to productivity and clarity. Sometimes, the more complex the goal, the harder it can be to understand if it’s delivered through a wall of text or a phone call. Video conferencing allows those in charge to carefully explain what company goals need to be met. These conferences can also be business wide. If you have to reach every employee, they can be reached with video calls versus the traditional methods of meetings or phone. With this focus, people will have a greater understanding of what corporate benchmarks are being sought after and ultimately help morale and productivity.
The ability to communicate with people nations away saves on time and management needs in fantastic new ways. The obstacles of older communication technology no longer interfere as strongly and any business willing to use video conferencing gains an enormous edge over their competitors.