Many SMBs in West Loop are turning to an emailing hosting service to improve their companies. Email hosting services offer a premium email service on dedicated email platforms largely aimed at SMBs.
A provider will manage your domain name and any email authentication strategy you want in place. Having your own domain name and premium email system will make your company look a lot larger than it actually is, and help you compete with the big boys.
More benefits include:
Low cost
The setup costs are low, especially if you compare them with the costs of using a local exchange server. You can choose a plan that is right for your business that includes all support you need with no hardware costs – which can cripple SMBs. the monthly support package covers each user, making sure each employee has exactly what they need.
Each package comes at a regular monthly cost meaning there will be no surprise bills you might struggle to pay allowing you to plan your budget with security. Vendors rely on their customers, so you will receive the most top of the line software and any upgrades and maintenance you need.
Collaboration
Having a hosted email service can help your business boost it’s collaboration potential not just with other businesses, but within your team. Companies provide a shared address book to users, so all contacts are available at all times. There’s no waiting for someone to give you a colleague’s contact details because it’s already accessible to everyone. This is linked to global address and distribution lists to further boost your collaborative work.
One of the most useful features is the shared calendar making it easy to schedule meetings when everyone is available. Task management tools allow you to create, assign and delegate tasks amongst your team and other staff members that can easily be recorded on the shared calendar.
Security
Email hosts generally use the industry standard 128-bit encryption. Any data you receive or send using the service will be encrypted so your sensitive data messages won’t be able to be read or compromised in any way. Many businesses are finding that hosting solutions can secure access to desktop email clients through IMAP or POP. A good vendor should block potentially harmful mail before it even gets to the network with anti-virus scanners integrated into the SMTP gateways and high level spam filters throughout. Methods such as blacklisting, white-listing and changes to your configurations are in place to send potential threats to a quarantine folder instead of your inbox.
Storage/scalability
The larger infrastructures used by hosted email services mean a virtually unlimited storage capacity for your business. You have the ability to keep all of those important emails without worrying about higher costs or finding more storage. Depending on the host, you can be offered MB or GB worth of space for each mailbox even the cheapest packages provide you with enough to store tens of thousands of messages. Flexible solutions make it easier for you to up or downgrade as your needs change.
Give Stratosphere Networks a call at (877)599-3999 or fill out our contact form for more information about hosted email services. It’s difficult to know what types of services will best help grow your business, so let one of our experienced IT professionals help you.